How to build an information project management platform in colleges and universities?

In March 2021, the Ministry of Education clearly stated in the "Notice on Strengthening Education Management Information Technology in New Age" that colleges and universities need to "improve the education management information system and standardize the application for information construction projects, bidding procurement, and implementation of acceptance and acceptance of acceptance. Standardize the addition of new purchase and daily transportation of information assets and replace the daily transportation peace renewal to form information system lists, data resource catalogs, service items catalogs and information infrastructure lists. "

In order to further meet the state's management requirements for informatization work, enhance the ability of universities' information construction, operation, and process management and supervision capabilities, build a platform for construction management of information projects that meet the needs of university business, and become a continuous efficiency and standardization to carry out informatization work in colleges and universities. Must require.

The current status and problem of information project management

At present, information technology has been widely used in the fields of teaching, scientific research, and management of colleges and universities. However, with the deepening of information construction, problems in project construction and management are gradually exposed, which is reflected in the following aspects:

1. Insufficient standardization of project construction

Informatization construction lacks standardized and standardized management processes. The Ministry of Education in the "Specifications for Digital Campus Construction (Trial)" of the Ministry of Education requested: "Higher universities should formulate digital campus construction related technical standards to ensure the smooth development and sustainable development of digital campus construction and operation. The construction of management specifications and technical standards, strengthen infrastructure utilization, information resource sharing and application system integration, and improve the efficiency and level of digital campus construction. [1]

2. Project implementation "re -construction, light operation and maintenance"

The information project is basically the operation and maintenance work of the construction unit. When the information system is no longer used, unavailable, or lacks operation and maintenance, it will be in a state of discharge or zombie, and continue to occupy data center resources.

3. Lack of supervision of project funds lack of supervision

At present, the recording of project funding is basically dependent on manual, paper documents are inconvenient, inconvenient to check, and it is more difficult to achieve data sharing of various departments. [2] Special projects involved in the New Year's Eve, the transfer of project funds requires the continuation of the next year. It cannot immediately control the use of project funds, nor can it accurately evaluate the performance of each project funds.

4. Project assessment and evaluation difficult to carry out

After the system is launched, the regular assessment of the system is lacking. The corresponding system assessment and evaluation system needs to be established to evaluate the work and application effects of informatization, including assessment and evaluation of operating conditions and user use effects. In order to promote construction, guide the construction of informatization to a higher level.

Construction ideas and goals

Relying on the "Education Informatization 2.0 Action Plan" and "Chinese Education Modernization 2035", university information construction management platform aims to "optimize college management models and enhance college governance capabilities" as the goal, focusing on system feasibility analysis, project establishment, budget budget , Purchasing, construction (demand analysis, design, development and testing, deployment implementation, launching trial operation), acceptance, operation and maintenance, ending, etc., build a management platform covering the full life cycle of the university informatization, and specifically The business process is shown in Figure 1.

Figure 1 Informatization construction full life cycle management business process

The main construction goals of college information construction management platform system are as follows:

1. Standardize the management process of information construction management, cover the entire process of project feasibility analysis, project declaration, project budget calculation, project procurement, construction process management, construction operation, acceptance, operation and maintenance, assessment and evaluation, etc., to achieve information Unified supervision of the entire life cycle of the chemical project.

2. Strengthen the security of the system security operation, operation and maintenance management and control will run through the entire process of operation and maintenance of the system, avoid zombie systems, and provide data support for the assessment and evaluation of informatization construction.

3. Realize multi -system integration, conduct business integration and data sharing with information basic platforms, recruitment systems, state -owned platforms, office halls, financial systems, etc., forming a coverage of construction units, informatization supervisors, informatization office, finance, recruitment The business management processes jointly participated in multiple departments and other departments, which have provided strong support for optimizing the construction process.

system design

System architecture design

Dalian University of Science and Technology planned the functional architecture of the design system according to the management process of informatization construction. The overall system is divided into four layers, mainly including user layers, business layers, basic layers and data layers.

The first layer is the data layer, which builds the data layer of the entire information construction management system, and provides data storage, query, and management functions.

The second layer is the basic layer, integrates with the information -based basic platform and workflow platform, and provides unified identity authentication, role management, message integration, data exchange and workflow configuration for the information construction management system.

The third layer is the business support layer, including nine modules such as process management, payment management, budget management, equal insurance management, operation and maintenance management, statistical analysis, data reporting, assessment and evaluation, system management The termination of the entire life cycle management provides data support for the assessment and evaluation of information construction in the competent information of the informatization.

The fourth floor is the user interaction layer, which provides four roles of the information technology authorities, project construction units, financial departments, and information project construction, and provides personalized workbench for four roles.

Main function design

The core of the school's information construction management platform is the management of the construction process. It mainly includes warehouse management, project management, budget and calculation management, equal protection management, project start -up management, construction management, deployment management, trial operation management, and acceptance management module. Through the management of the project from the application to acceptance, the data accumulation and process management of information management are realized, and the management methods and methods of information project builders and participants are provided. This article introduces the following important functional modules: the management module of the warehouse

As the first part of the construction process management, the management of the warehouse is the preliminary reserve of the construction unit to carry out the project project. The construction unit submits project feasibility analysis reports, and the information office organizes experts to review the project feasibility analysis report. The project entered the project library and entered the project of the annual information technology project to enter the project. Establish the basic data of the project library for all projects. [3].

Terminal management module

In the establishment of the project, the application unit submits an application for the establishment of the project online. After multiple rounds of reviews such as online review and expert on -site review by the Internet Information Center, the project number is automatically allocated by the system and participated in the project fund budget review. Millions of projects need to be approved by the principal's office. After the project application unit fills out the projects, wait for the Baoding grades and other materials, and the technical review of the Information Office can start the project recruitment work process.

Construction management module

Construction management is to manage and control the projects in the process of construction. Specifically, including the construction plan review, recruitment document review, contract management, project launch, trial operation management, acceptance management and other modules, cover the project from recruitment to acceptance construction construction Management of the entire process of accounts. After the project is settled, the basic information of the project will be pushed to the recruitment system in a data synchronization manner. After the recruitment is completed and the contract is signed, the relevant information in the recruitment stage is then pushed to the information construction management platform in a data synchronization manner.

System scrapped or stopped

当信息系统因不再使用、无法使用或缺少运维人员而失控失管后，建设单位可在线申请报废或停止，并经网信中心技术部门审批后注销并关闭各类相关资源，包括服务器、 Domain names, IP addresses, fortress configurations, and other preparations, etc. At the same time, the relevant interfaces and data of system integration are backup and releasing resources. After the filing of the Information Office, the construction unit applies for scrap treatment on the state -owned platform. After the project, the relevant records of the project network security management shall be organized to prepare the superior authorities for verification.

Build a stable and flexible workflow platform

The information construction management platform involves many process approval businesses, and a stable and flexible workflow platform is necessary. The platform has visual modeling and centralized operation capabilities, supports all aspects and circulation rules that use graphical tool customization business processes, support time trigger, automatic jump, and conditional jump. Users who are related nodes can check the approval details of the process at any time. Administrators can also view the operating status of each process.

Send an accurate and timely agency message

In order to meet the reminder services of matters and notifications, the system integrates with the unified message platform. It is sent through system messages, SMS, mail, WeChat, etc., and pushed to the "message center" of the portal. If there is a new system message, a prompt box will pop up. While displaying the number of messages of the system, it will be accompanied by prompt music. After clicking, you can view the system message content.

In -depth integration with a variety of information systems

The information construction management platform realizes the in -depth integration of the basic platform and related business systems, integrates with unified identity certification, and realizes identity certification authorization management; integrates with campus portal to achieve single -point login; integrate with public data platforms to achieve data Integration and sharing; integration with the unified message platform to implement news notifications in a timely manner; integrate with the role management platform to achieve flexible allocation management of general positions; integrate with the office hall, realize information system registration and network security rectification and other business processes Integrated docking; integrated with recruitment systems to achieve data exchange sharing of project information, recruitment information, contract information and other data; docking with the state -owned management platform to achieve relevant data exchange sharing such as system acceptance and accounting; integration with financial systems, realize payment information, realize payment information, realize payment information, realize payment information, and realize payment information, realize payment information, and realize payment information, realize payment information, and realize payment information, realize payment information, and realize payment information. Data exchange sharing of funds information.

System construction effectiveness

After nearly two years of the implementation of the information construction management platform, Dalian University of Technology has achieved good results in the following aspects: First, the online business application and approval of the online business of the university informatization projects can be achieved. "Data multi -run roads" become a reality, improvement items

Essential application and approval efficiency; second, the project progress has become clear, and the responsibilities of each role in the project execution are clear, especially the project leader can quickly complete the task of the corresponding management node through a series of management templates; The platform has a visual asset account, forming a general control platform for school -level informatization construction, and realizing the overall control of the school project.

After the information construction management platform is launched, the system operation is stable, and the data improvement of more than 240 historical projects has been gradually completed. Systems scientifically sort out the construction of informatization projects, improve the work effectiveness and supervision of project management, build a school -level information project asset database, realize the unified supervision of the entire life cycle of informatization projects, meet the country's requirements for informatization work, improve information The ability of security operation and maintenance management has played the role of post -informationization evaluation, so that the information construction of colleges and universities enters a virtuous circle. references

[1] Wang Shixin. The end of the reckless era of universities. China Education Network, 2021 (5): 11-13.

[2] Hua Xiaofang, He Biyi. The design and implementation of the full process project management system of information construction projects in colleges and universities. Information and computer, 2020 (24): 94-96.

[3] Jiang Guoming. Set up to the university information project management system for the full life cycle. China Education Informatization, 2020 (11): 50-53.

[4] Zhao Yaping, Yu Hongzhi, Zhang Zihui, Dong Rong. Zhejiang University: Project management of universities. China Education Network, 2020 (10): 47-49.

Author: Liu Zhu, Li Jiangyu, Zhang Peng, Guo Xiaoming (Network and Information Center of Dalian University of Technology)

Editor -in -chief: Chen Rong

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